Author Archives: Stan Jester

Procurement Assessment Indicates Fraud at DeKalb Schools

DeKalb Schools recently completed a cursory assessment of its procurement process. It indicated that ethics and integrity in the procurement process is practically non existent. For over two months, the school district withheld this report from the public. Finally, the district made a course correction and released the report. Here’s the link so you can read it for yourself.

  Procurement Assessment Report FINAL

Call To Action

Based on this initial review of the district’s procurement processes (or lack thereof), I’m calling for the creation of the following positions:
* Independent ethics officer
* Independent internal auditor

I am also calling for a review of all current contracts and an in-depth fraud investigation by an outside expert.


Richard Belcher with WSB has been looking into DeKalb School’s procurement for months. He posted DeKalb Schools employees accept travel, meals from companies on Monday where he enlisted the aid of a previous federal agent and fraud examiner to assess DeKalb Schools’ procurement assessment.

The federal agent is positive there is fraud at DeKalb Schools citing the procurement assessment that revealed vendors are paying school employees. The procurement assessment says, “it is widely known that certain types of vendors host conferences and fairs, and often will pay for District employees to attend those conferences or pay staff to be involved in those conferences and trade events.”

The federal agent recommended the following questions be asked of vendors currently doing business with the district:
Does the company do any work with school employees?
Does the company do a vast majority of its work with DeKalb alone?
He also recommended to spot check various vendors and drive to the physical location of the vendor’s office.


Response From Superintendent Green
Superintendent Stephen Green

Dr. Stephen Green
Superintendent, DeKalb County School District

The DeKalb County Board of Education had requested Nelson Mullins conduct a high level assessment of the District’s procurement processes. This was the first step in a continuous process that evaluates how the district can become more effective and efficient in its practices. The report is not the end, but the beginning. The report gives the district the opportunity to do an introspective view of its board policies, protocols and procedures, before major problems arise. Now that the report is complete, we are in the beginning stages of developing an action plan that will strengthen our current procurement processes. The administration will provide the Board of Education with periodic updates on the progress of improvement of our procurement practice.

Enrollment Forecasting – How Does That Work

DeKalb Schools recently released 7-year enrollment forecasts for the Dunwoody and Chamblee clusters as well as all the other schools in the district. How does the school district forecast enrollment?

Enrollment Forecasting Process

Mobility (Survival) Rates
A mobility or survival rate is based on the ratio of students in a grade to students in the previous year and previous grade. Here is an example of a Mobility Rate Table (Dunwoody ES):

Births and Kindergarten
The average ratio of Kindergarten students to Births (6 years prior) in each elementary attendance area forms the basis for the forecasted Kindergarten.

Housing – Yield Rates
Students generated by future development are projected using the average students per unit (yield rate) residing in previous developments of similar type and location.

Example:
A new townhome development with 100 units in Dunwoody ES attendance area
would be expected to yield:
16 Students at Dunwoody ES (100 x 0.1578)
3 Students at Peachtree MS (100 x 0.0279)
6 Students at Dunwoody HS (100 x 0.0624)
1 Student attending another DCSD school (100 x 0.0111)(e.g. Chamblee MS Magnet)
3 Students attending private schools (100 x 0.0277)

Housing Development
The school district uses a number of methods to determine future housing developments. They ask local jurisdictions to send them data on upcoming developments. They regularly have meetings with local jurisdictions to discuss upcoming developments. They pay AxiomMetrics for their insight into upcoming developments.

Students Living To Enrollment Forecast
After forecasting all students living in an attendance area, assumptions are made, based on historic trends, for the number of residents attending other DCSD schools and the number of non-resident attendees coming into the school.